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End your Emails on a Personal Note

Easily add a signature to all your emails

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Lesson Quiz

Question 1: These are all things someone should include in their signature EXCEPT

Question 2: What is one aspect that you cannot change when creating a customized email signature?

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  • Modifier

    A word or phrase attached to another keyword that expands or changes its meaning. (0:37)

  • Signature

    A block of text at the bottom of an email that identifies the sender; it often contains a person's name, company, address and phone number. (0:06)

  • Settings

    A user's specified parameters for a browser, social network, or other application; browser settings include homepage and security, whereas account settings on web applications or social networks include email notifications, various aesthetic options and privacy options. (0:02)

  • Gmail

    Google's email and contact management service. (0:02)

Gmail has a laundry list of settings that allow you to customize your Gmail experience. One of the most useful settings you can use is the email signature. An email "signature" is the block of text that is automatically pasted into the bottom of every email you send. To start, navigate to the "gear" icon in the upper right hand corner and select “settings”. The "general" tab is where you’ll find basic options for managing your Gmail account. Scroll down to the “Signature” section and begin typing your signature in the text box. Feel free to use any of the modifiers in the toolbar as your signature will retain the font style and spacing in every email. Most email signatures contain the person’s name, email address and phone number. If the email is being used for business you will often see their company name, address and title as well. Be sure to select “Save Changes” to have your settings saved.